Info for invoice template landscaping

This article is aimed at helping landscaping businesses when creating invoices for domestic and corporate clients.

When creating an invoice template for your landscaping business, why do we need it? Well, we have to keep track of payments for projects when handing everything over to your accountant, or if you are doing the accounting yourself for tax purposes. When billing the client, we need to make sure that everything is in order. An invoice template for landscaping is important to make sure you have a consistent way of billing your clients.

At the top of the page, this is typically what you would have

• Your business address
• Your company logo
• Your contact details (telephone, mobile phone, email address, website address)
• VAT/Tax reference number (if legally required)
• When the invoice was issued
• When the payment is due

Underneath that

You would have the person's full name and the homeowner's address.

• Clear line of description of goods or services
• The total amount

If you are legally required to add tax or VAT, show this as a separate line so it is clear and easy for the client to see.

How do I make an invoice for landscaping? Can I just make my own invoice?

Yes - there are a few options on how you can make invoices. If you have access to Microsoft Word or Excel, you can create what you require there.

Google Docs and Sheets are available if you are using Gmail for your business email. This is free, and you can access your documents on a laptop or on your mobile phone when at a job.

If you have access to landscaping business software, you can set up invoices with your branding and details.

What are the 5 most important things to put on an invoice?

1. Your address and contact details (for both your business and the client)
2. Unique invoice number (example - INV:000100-00)
3. Clear description of the goods and services provided (broken down and itemised)
4. Payment terms
5. Total amount due

How are invoices paid?

Bank transfer, or financial service platforms and software like Stripe.com, where you can handle payments.

Which comes first, an invoice or a payment?

The invoice comes first in most situations, as you will need a reference number for the individual or company making the payment to include the unique invoice reference number to keep track of it.

At what point is an invoice issued?

Typically when landscaping or garden maintenance services have been delivered. When preparing an invoice, there are different situations:

1. Where payment from the client is provided after the delivery of the completed project.
2. Some landscaping businesses will require a deposit upfront (this could be between 20% and 50% of the final total - this is subject to the size of the project and the agreement between the landscaping business and the client).
3. Recurring project or maintenance work (subscription plan). This would be billed on a date agreed between the landscaper and the client for a set period of time.

How soon should you pay an invoice?

Typically for B2B (business to business) clients, payment terms will be agreed between you and the client. Some businesses may agree to 30 days, while larger corporate clients may request longer payment terms.

For B2C (business to customer) clients, you will typically be dealing with homeowners, and payment terms can be different depending on the work being carried out and what you have agreed with the client.

How do you set the right timeline for the invoice?

Make sure you have the payment terms clearly stated within the contract and that the customer has signed the agreement, so it is clear for both parties what is being agreed. This is the best approach, as you do not want any uncomfortable feelings from the customer when you send your invoice and the payment terms are not known.